Do's & Don'ts For GPF - Drawing Disb. Officers
Do's for Drawing and Disbursing Officers (DDOs)
- ✓ Use full names (not abbreviations) in GPF schedules
- ✓ Quote correct GPF Account Number with suffix in all documents
- ✓ Arrange account numbers serially in ascending order
- ✓ Prepare separate schedules for different suffixes
- ✓ Mention changes (joining, transfer, subscription rate) in remarks column
- ✓ Show recovery of advances in a separate column
- ✓ Attach latest GPF account slip with bills drawing money from GPF
- ✓ Attach copy of sanction order with advance/withdrawal bills
- ✓ Submit final payment applications well in time before retirement
- ✓ Verify GPF account balances before forwarding applications
- ✓ Report missing credits/debits within three months
- ✓ Keep schedules legible and update them periodically
- ✓ Forward grievances of subscribers promptly
Don'ts for Drawing and Disbursing Officers (DDOs)
- ✗ Don't use abbreviated names in schedules
- ✗ Don't use incorrect or incomplete account numbers
- ✗ Don't mix different suffixes in the same schedule
- ✗ Don't delay reporting of missing credits/debits
- ✗ Don't forward incomplete applications
- ✗ Don't submit final payment applications at the last moment
- ✗ Don't ignore discrepancies reported by subscribers
- ✗ Don't forget to attach required documents with bills
- ✗ Don't make changes without proper documentation
- ✗ Don't delay forwarding of pension/GPF papers
Important Points
- Omissions/mistakes must be reported to A.G. Orissa within three months
- Special care must be taken for omissions in withdrawal column to avoid minus balance
- Final payment applications should be obtained well in time before retirement